What Is Sample Registration?

When a sample enters the lab, through collection, receipt, or creation, it must be recorded in a digital system. This is known as sample registration, and it typically includes:

• Assigning a uniqueID (e.g., barcode or QR code).
• Logging metadata such as sample type, source, quantity, and collection date.
• Categorizing the sample by project, study, or workflow.
• Defining storage conditions and physical location.

This process ensures that each sample is traceable, standardized, and properly linked to its research or operational context. It’s essential for audit readiness and long-term data accuracy.

How Does Sample Registration Work?

Historically, sample registration was managed with spreadsheets or handwritten logs, prone to human error and inefficiency. Today, digital systems like Labguru and Mosaic enable automated, scalable registration through:

• Predefined registration templates by sample type or use case.
• Barcode scanning for rapid intake and tracking.
• Validation rules to prevent data entry errors.
• Seamless syncing with inventory management and LIMS systems.

This allows labs to onboard samples faster, with greater consistency and confidence.

Why Sample Registration Matters

Implementing standardized, automated sample registration improves lab performance in several ways:

• Enhances data quality and consistency across studies
• Accelerates project initiation with faster onboarding
• Reduces manual entry errors using validation logic
• Provides time stamped, auditable records for compliance

Without a robust registration process, labs risk mislabeling, lost samples, compliance issues, and fragmented data.

Cenevo’s Solution for Sample Registration

At Cenevo, we offer two purpose-built platforms that optimize the sample registration process:

Mosaic Sample Management

Ideal for all scientific labs, Mosaic enables sample intake with:

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• Barcode-driven registration workflows
• Integration with high-throughput, sample logistics and storage systems
• Configurable templates by container type or storage format
• Real-time syncing with custody and inventory modules

Labguru ELN & LIMS

Designed for research and development workflows, Labguru simplifies registration through:

• Dynamic intake forms linked to experiments or protocols
• Built-in metadata fields aligned with regulatory standards
• Auto-validation and duplicate detection
• Unified connection to sample tracking, labeling, and data analysis

Together, Labguru and Mosaic ensure that sample registration is not a bottleneck, but a launchpad for traceable, scalable, and compliant lab operations.

Start smart with every sample.

Book a demo to see how Cenevo’s Labguru and Mosaic platforms help automate sample registration - laying the foundation for connected, compliant, and efficient science.