What Is Sample Management?

Modern sample management goes far beyond keeping a simple list of tubes or vials. It brings together:

• Inventory registration and metadata capture
• Accurate labeling and barcoding
• Hierarchical storage tracking (freezers, racks, boxes, wells)
• Usage updates and experimental linkages
• Audit trails and chain-of-custody visibility

Effective sample management reduces manual work, prevents errors, and enables teams to understand exactly what they have, where it is, and how it can be used in research.

How Does Sample Management Work?

A complete sample management solution typically includes:

• Barcode/QR code generation for precise identification
• Configurable metadata for different sample types
• Storage mapping down to shelf, rack, box, and X-Y positions
• Usage and lineage tracking, including aliquots and pooled stocks
• Audit logs capturing every action, movement, and user interaction
• Integration with lab systems such as ELNs, LIMS, automation devices, and scheduling tools

This enables real-time visibility into sample availability, prevents duplication, supports reproducibility, and reduces the risk of mislabeling or loss.

Why Use Sample Management & Its Importance

Strong sample management is essential for:

• Full traceability across the entire sample lifecycle
• Reproducible and trustworthy experimental results
• Regulatory and quality compliance
• Faster experiment setup and data retrieval
• Reduced waste, redundancy, and cross-contamination
• Efficient use of storage space, especially in high-volume environments

In biotech, pharma, and regulated labs, structured sample management is a non-negotiable requirement, not a convenience.

Cenevo’s Solution for Sample Management

Cenevo provides a unified, modern approach to sample management through two complementary platforms:

Mosaic Sample Management Platform

Mosaic is Cenevo’s enterprise-grade sample management system designed specifically for labs that track large volumes of materials.

It provides:

• End-to-end sample lifecycle tracking.
• Automated barcode generation and label management.
• Container- and box-level X-Y positioning.
• Workflow orchestration for sample requests and fulfillment.
• Integrations with automation devices, scanners, and stores.
• Real-time status updates and complete audit trails.

Mosaic ensures that every sample is accounted for, organized, and ready for use - no matter the scale of operations.

Labguru ELN, LIMS & Inventory Platform

Labguru complements Mosaic by connecting sample information directly to scientific workflows.

It enables:

• Sample and reagent registration within experiments
• Label and barcode printing from ELN/LIMS modules.
• Linking samples to protocols, results, and data analysis.
• Cloud-based inventory visibility and storage hierarchy mapping.
• Mobile scanning for quick updates on the bench or in storage.

Labguru ensures that sample data is captured, contextualized, and accessible across the entire research lifecycle.

The Cenevo Advantage

Together, Mosaic and Labguru offer a complete, connected sample management ecosystem, uniting the rigor of sample-centric operations with the context of experiment-centric documentation.

Cenevo transforms sample management from a manual, error-prone activity into a strategic capability that supports automation, AI-driven insights, and future-ready laboratory operations.

Ready to improve sample control and traceability across your lab?
Book a demo to see how Mosaic and Labguru can streamline your entire sample lifecycle.